Glossary
Importance – how much a task's outcome affects your goals, other people, money, health or quality of work. See Important vs urgent.
Urgency – how close the deadline is, or how quickly a response is expected. Not the same as importance.
Act Now – Plynno quadrant for important and urgent tasks.
Plan Ahead – Plynno quadrant for important but not urgent tasks. They're easy to postpone, so they need deliberately protected room.
Offload – Plynno quadrant for urgent but not important tasks. Candidates for simplifying, batching, handing over or declining.
Sort – Plynno quadrant for tasks that are neither important nor urgent, or are not yet clear. They're reviewed, clarified, postponed or removed – not deleted on autopilot. In Plynno, a task can be removed in two ways: archived (and restored later if needed) or deleted.
Eat the frog — a mode for one important task. Drag its card into the focus box or use Choose on board. Other tasks are dimmed.
Review dates – a mode inside Focus that highlights unfinished tasks with no date or a past date. It works across all quadrants.
Eisenhower matrix – four quadrants that help you separate tasks by importance and urgency.
Procrastination – voluntarily delaying a task despite expecting to be worse off. Often linked to unpleasant feelings about the task. See Procrastination and the first step.
If–then plan – a concrete action tied to a situation: “When the meeting ends, I will open the proposal draft.”
Next action – a concrete step you can start with: send an email, compare two options or prepare a draft.
Weekly review – a regular look back and ahead at the level of a week. See The weekly review.
Delegation – handing over a task together with the authority to make the decisions it requires. See What to delegate, simplify or decline.
Expected outcome – a description of what counts as done, why it's needed and within what limits. See How to define the expected outcome.
Check-in point – an agreed moment when you look at interim results together.
Micromanagement – excessive control of the process, checking every step rather than the result and agreed limits.
Plynno interface
Focus — the menu for Eat the frog, Rule of Three, Review dates and Timer.
Space – a group of private or shared tasks with members and one context.
No Space – tasks outside all Spaces; this filter can be combined with selected Spaces.
Assignments – a view grouping tasks by Space and assignee, with one block for No Space.
Matrix – the importance-and-urgency view. Completed tasks are hidden here.
Timeline – a dated list or week view; use the calendar to choose a day or range in the list.
Archive – a view of archived tasks that can be restored. Completion alone does not archive a task.
Day note – text for the selected day’s context below the calendar, without a completion status.
Completed – finished tasks. Timeline includes them when Show completed is on; Today always lists tasks completed today at the bottom.
Rule of Three – a Focus mode with three slots for the day’s key tasks.
Today – tasks for today, unfinished overdue tasks and your selected focus task.
Work – the work-context filter, combined with selected Spaces.
Personal – the personal-context filter, combined with selected Spaces.
Focus modes are available only in the desktop layout. Phones have no Rule of Three slots or Focus highlighting; Timeline uses a list instead of the week view.
Focus timer — a countdown for a selected task with an audible and visual completion signal. It does not mark the task complete. How to use it.